Cloud storage should make files easier to find and safer to recover. If your team still sends final-final-v3 attachments by email, the problem may be workflow rather than storage capacity.
Compare the ecosystem you already use
Teams centred on Microsoft 365 or Google Workspace should first evaluate the storage already included in those ecosystems before adding another provider.
Core features
- Version history and deleted-file recovery.
- Granular sharing permissions.
- Easy access removal when a user leaves.
- Desktop and mobile sync.
- Admin reporting and security controls.
Plan for recovery
Sync is not the same as backup. Decide how you would recover from accidental deletion, ransomware or a compromised account before you need to do it.